--- title: 7 Types of Business Documents Every Company Needs description: Review 7 common business documents every company should use to streamline processes, stay organized, and manage legal and operational records efficiently. image: https://blog.linksquares.com/hubfs/6-business-documents.png --- [Skip to content](https://blog.linksquares.com/7-types-of-business-documents-every-company-needs#main-content) [LinkSquares](https://blog.linksquares.com/) Open Mobile Menu [LinkSquares](https://linksquares.com/) Close Mobile Menu [Why LinkSquares](https://linksquares.com/why-linksquares/) [Products](https://linksquares.com/products/) --- [The LinkSquares Cloud One platform for all your in-house legal needs](https://linksquares.com/products/linksquares-cloud/) --- Contract Lifecycle Management Create, review, manage and sign contracts Legal Project Management Centralize your work and keep projects moving Cross-product capabilities Get scalability, efficiency and connectivity LinkSquares Onboarding Experience A step by step guide to get started today --- [Solutions](https://linksquares.com/solutions/) [Customer Stories](https://linksquares.com/customers/) Resources Content [LinkSquares+ Content curated for in-house leaders](https://linksquares.com/plus/) [The Library](https://linksquares.com/library/) In the studio [Demo Library](https://linksquares.com/demo-library/) Community & Events [Customer Stories](https://linksquares.com/customers/) [Events & Webinars](https://linksquares.com/events/) Learning [Blog](https://blog.linksquares.com/) [In-House Insights](https://linksquares.com/inhouse-insights/) [Knowledge Base](https://help.linksquares.com/) [Events](https://linksquares.com/events/) [About Us](https://linksquares.com/about-us/) [Careers](https://linksquares.com/careers/) [Press](https://blog.linksquares.com/tag/linksquares-news-press) [Pricing](https://linksquares.com/pricing/) [Request a demo](https://linksquares.com/demo-request/) Back Close Mobile Menu [Contract Lifecycle Management](https://linksquares.com/products/) [Finalize Streamline your contract creation process](https://linksquares.com/products/finalize/) [Sign Get your contracts executed faster](https://linksquares.com/products/sign/) [Analyze Your post-signature analytics & repository](https://linksquares.com/products/analyze/) [CLM Suite One platform to rule them all](https://linksquares.com/products/) [Request a demo](https://linksquares.com/demo-request/) Back Close Mobile Menu [Legal Project Management](https://linksquares.com/products/) [Prioritize Manage, track, and report on legal work in one place](https://linksquares.com/products/prioritize/) [Request a demo](https://linksquares.com/demo-request/) Back Close Mobile Menu [Cross-product capabilities](https://linksquares.com/products/) [LinkAI Predictive and generative AI](https://linksquares.com/products/analyze/features/ai/) [Integrations Connect the tools you love](https://linksquares.com/integrations/) [Reporting Improve your teams efficiency with KPIs](https://linksquares.com/products/analyze/features/dashboard/) [API Integrate with any third-party app](https://linksquares.com/integrations/linksquares-api/) [Request a demo](https://linksquares.com/demo-request/) Back Close Mobile Menu [Cross-product capabilities](https://linksquares.com/products/) [Onboarding We're here for you from day one](https://linksquares.com/onboarding-services/) [Services Short on time? 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To guide you through the process, here’s more information on 7 common types of business documents that you and your organization should be using to help streamline your business processes. ### Types of Business Documents Companies Should Maintain 1\. **Proposals** – These can be in form of a simple quote, a statement of work, or even a full RFP submission. Whether it’s a proposal for video production, public relations or marketing agency, each type is different. These documents, sometimes called a [Statement of Work](http://www.gsa.gov/portal/content/195713), can require days of back and forth communications with multiple rounds of edits, it is important to have a central place to house them so that you don’t miss any important details. Living in a connected world, it’s essential to stay on top of your proposals to be able to quickly refer to details of the negotiation. 2\. **Invoices** – Staying on top of these and keeping them organized is for your benefit. Whenever you complete a project, you want to make sure you move through the proper steps in the invoicing process. One of these falling through the cracks could mean you not getting paid for work you’ve completed.  3\. **Business Plans** – Anyone who has created one of these knows that they take a lot of time, a lot of effort, and even more organization. The copious amounts of edits (especially if you’re working on one with one or more partners), can take weeks or even months to complete. You will want to track all your edits during this process to ensure a fully thought-out final product and business that is ready to be successful 4\. **Contracts &** **Agreements** – Agreements can cover anything from purchasing, licensing, or enterprise agreements to a multitude of other [legal contracts and agreements](http://linksquares.com). These contracts are often timely and require constant communication and provisions; therefore, it could not be more essential to stay on top of your documentation. When it comes to legal contracts, they also need to be secure and well protected. A tool like [LinkSquares](http://linksquares.com) can track all rounds of edits, comments and other information in a secure way. This can allow you to take strides in streamlining your contract process. [![contract management guide](https://no-cache.hubspot.com/cta/default/6934676/250f3d16-01e1-4888-aa13-961e7ec078d1.png)](https://cta-redirect.hubspot.com/cta/redirect/6934676/250f3d16-01e1-4888-aa13-961e7ec078d1) 5\. Employment Agreements – This is the legal document that outlines the rights, responsibilities, and obligations of both the employer and employee. It typically includes wages or salary, hours of work, job duties, benefits, vacation time, termination provisions, and any other pertinent information related to the employee's work. 6\. **Operational Documents** – This includes any company communication, internal and external project proposals, notes, and other tasks associated with the business. These documents literally keep the lights on in the workplace and need to be well organized to help employees find what they need quickly. 7\. Compliance and Regulatory Documents - These act as proof that the company is compliant with all of the ever-evolving compliance regulations. These documents refer to [data privacy](https://linksquares.com/solutions/data-privacy-compliance/), treatment of employees, tax regulations, and conducting operations according to any industry and environmental standards that apply. ### Why Organizing Company Documentation Matters Maintaining structured company documentation reduces operational delays, prevents lost information, and improves collaboration across departments. Organizations that centralize business documents can track revisions, control access, and ensure teams always reference the latest version. ## Manage Company Documentation With Confidence Don’t let your team fall behind. Stay on top of the various types of business documentation your organization needs to run efficiently and effectively. If any legal issues ever arise you will be thankful you did. LinkSquares[Contract Lifecycle Management (CLM) solution](https://linksquares.com/products/) can help, and [deliver 352% ROI over 3 years](https://blog.linksquares.com/linksquares-clm-delivers-roi). For more information about how LinkSquares can help you manage and analyze your organization’s contracts, [request a demo with our team](https://go.linksquares.com/demo-request).   *Editor's Note: This post was originally published in October 2015 and has been updated with new documents and current LinkSquares information.* ## Subscribe to the LinkSquares Blog Stay up to date on best practices for GCs and legal teams, current events, legal tech, and more. ## Related Articles ### [Mary Curtin Aug 22, 2024 4 min read 5 Strange Laws Around the World You May Have Broken Navigating the labyrinth of laws and regulations can feel like a full-time job, even for the most seasoned legal professionals. ... Start Reading](https://blog.linksquares.com/5-strange-laws-around-the-world-you-may-have-broken) ### [Mary Curtin Sep 06, 2024 6 min read Legal Tech for Life Science Companies Life science companies operate in a world of complexity that far outpaces the average business. From pharmaceuticals to food ... Start Reading](https://blog.linksquares.com/legal-tech-for-life-sciences-companies) ### [Christina Sullivan Sep 23, 2022 6 min read Why Improper Contract Storage Is a Business Problem Even though contracts touch almost every aspect of the business, when most people hear “contract” they think of legal. From ... 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[Your Privacy Choices](https://go.linksquares.com/linksquares-do-not-sell-or-share-personal-data) - ![aicpa soc 2](https://blog.linksquares.com/hs-fs/hubfs/soc2_66933e61%20copy.png?width=100&height=100&name=soc2_66933e61%20copy.png) - ![barr certification](https://blog.linksquares.com/hs-fs/hubfs/Frame%201921.png?width=129&height=57&name=Frame%201921.png) ```json { "@context" : "http://schema.org", "@type" : "Organization", "address" : { "@type" : "PostalAddress", "addressCountry" : "United States", "addressLocality" : "Boston", "addressRegion" : "MA", "postalCode" : "02109", "streetAddress" : "60 State Street" }, "knowsLanguage" : "en", "logo" : { "@type" : "ImageObject", "url" : "https://6934676.fs1.hubspotusercontent-na1.net/hubfs/6934676/Navigation/logo_643dd1b1.svg" }, "name" : "LinkSquares", "url" : "https://blog.linksquares.com/7-types-of-business-documents-every-company-needs" } ``` ```json { "@context" : "http://schema.org", "@type" : "BlogPosting", "abstract" : "Review 7 common business documents every company should use to streamline processes, stay organized, and manage legal and operational records efficiently.", "author" : { "@type" : "Person", "name" : "LinkSquares Team" }, "dateModified" : "2026-03-06T17:33:25Z", "datePublished" : "2023-07-19T14:38:19Z", "headline" : "7 Types of Business Documents Every Company Needs", "image" : "https://6934676.fs1.hubspotusercontent-na1.net/hubfs/6934676/6-business-documents.png", "inLanguage" : "en", "keywords" : "[Contract Management]", "mainEntityOfPage" : { "@type" : "WebPage" }, "name" : "7 Types of Business Documents Every Company Needs", "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://6934676.fs1.hubspotusercontent-na1.net/hubfs/6934676/Navigation/logo_643dd1b1.svg" }, "name" : "LinkSquares" }, "text" : "Managing company documentation can feel overwhelming for business and legal teams, especially when agreements, records, and compliance materials are scattered across systems. To guide you through the process, here’s more information on 7 common types of business documents that you and your organization should be using to help streamline your business processes. Types of Business Documents Companies Should Maintain 1. Proposals – These can be in form of a simple quote, a statement of work, or even a full RFP submission. Whether it’s a proposal for video production, public relations or marketing agency, each type is different. These documents, sometimes called a Statement of Work, can require days of back and forth communications with multiple rounds of edits, it is important to have a central place to house them so that you don’t miss any important details. Living in a connected world, it’s essential to stay on top of your proposals to be able to quickly refer to details of the negotiation. 2. Invoices – Staying on top of these and keeping them organized is for your benefit. Whenever you complete a project, you want to make sure you move through the proper steps in the invoicing process. One of these falling through the cracks could mean you not getting paid for work you’ve completed. 3. Business Plans – Anyone who has created one of these knows that they take a lot of time, a lot of effort, and even more organization. The copious amounts of edits (especially if you’re working on one with one or more partners), can take weeks or even months to complete. You will want to track all your edits during this process to ensure a fully thought-out final product and business that is ready to be successful 4. Contracts & Agreements – Agreements can cover anything from purchasing, licensing, or enterprise agreements to a multitude of other legal contracts and agreements. These contracts are often timely and require constant communication and provisions; therefore, it could not be more essential to stay on top of your documentation. When it comes to legal contracts, they also need to be secure and well protected. A tool like LinkSquares can track all rounds of edits, comments and other information in a secure way. This can allow you to take strides in streamlining your contract process. 5. Employment Agreements – This is the legal document that outlines the rights, responsibilities, and obligations of both the employer and employee. It typically includes wages or salary, hours of work, job duties, benefits, vacation time, termination provisions, and any other pertinent information related to the employee's work. 6. Operational Documents – This includes any company communication, internal and external project proposals, notes, and other tasks associated with the business. These documents literally keep the lights on in the workplace and need to be well organized to help employees find what they need quickly. 7. Compliance and Regulatory Documents - These act as proof that the company is compliant with all of the ever-evolving compliance regulations. These documents refer to data privacy, treatment of employees, tax regulations, and conducting operations according to any industry and environmental standards that apply. Why Organizing Company Documentation Matters Maintaining structured company documentation reduces operational delays, prevents lost information, and improves collaboration across departments. Organizations that centralize business documents can track revisions, control access, and ensure teams always reference the latest version. Manage Company Documentation With Confidence Don’t let your team fall behind. Stay on top of the various types of business documentation your organization needs to run efficiently and effectively. If any legal issues ever arise you will be thankful you did. LinkSquares Contract Lifecycle Management (CLM) solution can help, and deliver 352% ROI over 3 years. For more information about how LinkSquares can help you manage and analyze your organization’s contracts, request a demo with our team. Editor's Note: This post was originally published in October 2015 and has been updated with new documents and current LinkSquares information.", "url" : "https://blog.linksquares.com/7-types-of-business-documents-every-company-needs", "wordCount" : "866" } ```